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With advances in computer technology, mobile computing and storage devices have become useful tools to meet the business needs at the eCuras. These devices are especially susceptible to loss, theft, hacking, and malicious software distribution because they are easily portable and can be used anywhere. As mobile computing becomes more widely used, it is necessary to address security to protect information resources at the eCuras.
The purpose of this policy is to establish an authorized method for controlling mobile computing and storage devices that contain or access information resources at the eCuras.
eCuras employees, consultants, vendors, contractors, students, and others who use mobile computing and storage devices on the network at the eCuras.
4.1 General Policy
It is the policy of the eCuras that mobile computing and storage devices containing or accessing the information resources at the eCuras must be approved prior to connecting to the information systems at the eCuras. This pertains to all devices connecting to the network at the eCuras, regardless of ownership.
Mobile computing and storage devices include, but are not limited to: laptop computers, personal digital assistants (PDAs), plug-ins, Universal Serial Bus (USB) port devices, Compact Discs (CDs), Digital Versatile Discs (DVDs), flash drives, modems, handheld wireless devices, wireless networking cards, and any other existing or future mobile computing or storage device, either personally owned or eCuras owned, that may connect to or access the information systems at the eCuras. Risk analysis for each new media type shall be conducted and documented prior to its use or connection to the network at the eCuras unless the Desktop Standards Committee has already approved the media type. The Desktop Standards Committee will maintain a list of approved mobile computing and storage devices.
Mobile computing and storage devices are easily lost or stolen, presenting a high risk of unauthorized access and malicious software introduction to the network at the eCuras. These risks must be mitigated to acceptable levels.
Portable computing devices and portable electronic storage media that contain confidential, personal, or sensitive eCuras information must use encryption or equally strong measures to protect the data while it is being stored.
Unless written approval has been obtained from the Data Resource Manager and Chief Information Security Officer, databases or portions thereof, which reside on the network at the eCuras, shall not be downloaded to mobile computing or storage devices.
4.2 Procedures
To report lost or stolen mobile computing and storage devices, call the Enterprise Help Desk. For further procedures on lost or stolen handheld wireless devices, please see the Procedures section.
The eCuras Desktop Standards Committee shall approve all new mobile computing and storage devices that may connect to information systems at the eCuras.
Any non-departmental owned device that may connect to the eCuras network must first be approved by technical personnel such as those from the eCuras Desktop Support. Refer to the Mobile Media Standards for detailed information.
4.3 Roles & Responsibilities
Users of mobile computing and storage devices must diligently protect such devices from loss of equipment and disclosure of private information belonging to or maintained by the eCuras. Before connecting a mobile computing or storage device to the network at eCuras, users must ensure it is on the list of approved devices issued by the ISD.
The Enterprise Help Desk must be notified immediately upon detecting a security incident, especially when a mobile device may have been lost or stolen.
The Infosec Team is responsible for the mobile device policy at the eCuras and shall conduct a risk analysis to document safeguards for each media type to be used on the network or on equipment owned by the eCuras.
The Information Systems Division (ISD) is responsible for developing procedures for implementing this policy. The Desktop Standards Committee will maintain a list of approved mobile computing and storage devices and will make the list available on the intranet.
5.1 Compliance Measurement
The Infosec team will verify compliance with this policy through various methods, including but not limited to periodic walk-thrus, video monitoring, business tool reports, internal and external audits, and feedback to the policy owner.
5.2 Exceptions
The Infosec team must approve any exception to the policy in advance.
5.3 Non-Compliance
An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.
Revised: March 14th, 2018