Employee Internet Use Monitoring and Filtering Policy

1. Purpose

The purpose of this policy is to define standards for systems that monitor and limit web use from any host within eCuras’s network. These standards are designed to ensure employees use the Internet safely and responsibly and ensure that employee web use can be monitored or researched during an incident.

2. Scope

This policy applies to all eCuras employees, contractors, vendors, and agents with a eCuras- owned or personally-owned computer or workstation connected to the eCuras network.

This policy applies to all end user initiated communications between eCuras’s network and the Internet, including web browsing, instant messaging, file transfer, file sharing, and other standard and proprietary protocols.   Server to Server communications, such as SMTP traffic, backups, automated data transfers, or database communications, are excluded from this policy.

3. Policy

4.1 Web Site Monitoring

The Information Technology Department shall monitor Internet use from all computers and devices connected to the corporate network.  The monitoring system must record the source IP Address, the date, the time, the protocol, and the destination site or server for all traffic.  Where possible, the system should record the User ID of the person or account initiating the traffic.  Internet Use records must be preserved for 180 days.

4.2 Access to Web Site Monitoring Reports

General trending and activity reports will be made available to any employee as needed upon request to the Information Technology Department.  Computer Security Incident Response Team (CSIRT) members may access all reports and data if necessary to respond to a security incident.  Internet Use reports that identify specific users, sites, teams, or devices will only be made available to associates outside the CSIRT upon written or email request to Information Systems from a Human Resources Representative.

3.3 Internet Use Filtering System

The Information Technology Department shall block access to Internet websites and protocols deemed inappropriate for eCuras’s corporate environment.  The following protocols and categories of websites should be blocked:

3.4 Internet Use Filtering Rule Changes

The Information Technology Department shall periodically review and recommend changes to web and protocol filtering rules.  Human Resources shall review these recommendations and decide if any changes are to be made.  Changes to web and protocol filtering rules will be recorded in the Internet Use Monitoring and Filtering Policy. 

3.5 Internet Use Filtering Exceptions

If a site is miscategorized, employees may request the site be unblocked by submitting a ticket to the Information Technology help desk.  An IT employee will review the request and unblock the site if it is miscategorized. 

Employees may access blocked sites with permission if appropriate and necessary for business purposes.  If an employee needs access to a blocked and appropriately categorized site, they must submit a request to their Human Resources representative.  HR will present all approved exception requests to Information Technology in writing or by email.  Information Technology will unblock that site or category for that associate only.  Information Technology will track approved exceptions and report on them upon request. 

4. Policy Compliance

5.1  Compliance Measurement

The Infosec team will verify compliance with this policy through various methods, including but not limited to periodic walk-thrus, video monitoring, business tool reports, internal and external audits, and feedback to the policy owner.

5.2  Exceptions

The Infosec team must approve any exception to the policy in advance.

5.3  Non-Compliance

An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment.

Revised: March 14th, 2018

Table of Content

  1. Acceptable Encryption Policy
  2. Acceptable Use Policy
  3. Clean Desc Policy
  4. Data Breach Response Policy
  5. Disaster Recovery Plan Policy
  6. Digital Signature Acceptance Policy
  7. Email Policy
  8. Ethics Policy
  9. Pandemic Response Planning Policy
  10. Password Construction Guidelines
  11. Password Protection Policy
  12. Security Response Plan Policy
  13. End User Encryption Key Protection Policy
  14. Acquisition Assessment Policy
  15. Bluetooth Baseline Requirements Policy
  16. Remote Access Policy
  17. Remote Access Tools Policy
  18. Router and Switch Security Policy
  19. Wireless Communication Policy
  20. Wireless Communication Standard
  21. Database Credentials Policy
  22. Technology Equipment Disposal Policy
  23. Information Logging Standard
  24. Lab Security Policy
  25. Server Security Policy 
  26. Software Installation Policy
  27. Workstation Security (For HIPAA) Policy
  28. Web Application Security Policy
  29.  Analog/ISDN Line Security Policy
  30. Anti-Virus Guidelines
  31. Server Audit Policy
  32. Automatically Forwarded Email Policy
  33. Communications Equipment Policy
  34. Dial In Access Policy
  35. Extranet Policy
  36. Internet DMZ Equipment Policy
  37. Internet Usage Policy
  38. Mobile Device Encryption Policy
  39. Personal Communication Devices and Voicemail Policy
  40. Removable Media Policy
  41. Risk Assessment Policy
  42. Server Malware Protection Policy
  43. Social Engineering Awareness Policy
  44. DMZ Lab Security Policy
  45. Email Retention Policy
  46. Employee Internet Use Monitoring and Filtering Policy
  47. Lab Anti Virus Policy
  48. Mobile Employee Endpoint Responsibility Policy
  49. Remote Access Mobile Computing Storage
  50. Virtual Private Network Policy